This Privacy Notice conforms to the guidelines issued by the Information Commissioner's Office ('ICO').
Name of Organisation: National Expert Witness Agency (NEWA)
DPO contact details, where applicable:
We do not employ a DPO (Data Protection Officer) as an individual, as we do not meet the following conditions that make it compulsory, i.e. we:
1) are not "a public authority"
2) don't "carry out large-scale [or indeed, any] systematic monitoring of individuals"
3) don't "carry out large-scale processing of special categories of data"
Whether the data will be used for direct marketing:
We use the names and email addresses of medical and non medical expert witnesses to inform them of our products from time to time. On membership registration, all expert witnesses agree that we may send them information that we believe they may find useful such as training, NEWA News monthly eNewsletter and email viewing alerts etc. Third party users (who will be mainly legal related organisations, recipients) may undertake direct marketing but are responsible for their own compliance.
Categories of personal data:
For expert witnesses, we hold name, organisation (where applicable), occupation (self-selected Medical Consultants and Non-Medical consultants, Media / Publishing Compaines, Pharmaceutical Companies, Marketing / Communications / PR Companies, Locum Agencies, Financial Companies, Healthcare Companies, Medico-Legal Agencies) and email addresses and a password once the expert gets registered with NEWA for logging into. For experts in the directory, we hold name, qualification details, specialty (where applicable), special interests (as provided to us) and professional contact details. No sensitive personal data such as credit/debit card information is retained.
Purposes of the processing:
For recipients, to enable them to access experts' professional contact details and areas of expertise in the Directory. For experts to provide to interested parties their contact details and areas of expertise including, where applicable, and their expert witness practice details in the form of a Directory.
Categories recipients of the data (who will get to see it):
Experts' data in the Directory is provided for legal organisations. Their accounting data is only used internally.
What legal ground the organisation is relying on:
Third parties the data will be shared with (this might be specifically named third parties or sectors - the ICO will publish formal guidance):
Potential expert witnesses and legal professionals only.
Countries outside the EU where personal data might be stored or processed:
Potentially worldwide. Our servers are located in the UK.
How long the personal data will be kept:
Indefinitely. Where applicable, out of date data is retained but marked as deleted/ex-experts in accordance with recommended good practice. No sensitive personal data like credit/debt card information is retained.
Inform people of their rights and how they would exercise them:
Expert members will be informed of their right to be erased on registration. Experts objection will be treated as a request for erasure and the expert concerned will be deleted (not retained with a deletion marker). Experts in the Directory are regularly asked to update the details held. Objections and requests for erasure are dealt with on an individual basis taking account of the circumstances in any specific case.
Reminder that clients can withdraw consent:
Experts can request erasure and this is actioned promptly. Experts data is processed on a legitimate interests basis and not on consent. The data in the Directory is provided by experts themselves or is publicly available elsewhere.
Inform people that they can complain to the ICO:
Information about automated decision-making, including profiling:
We do not undertake automated decision-making or profiling.